How to Use WhatsApp Web: A Step-by-Step Guide

Do you ever need to use WhatsApp on a laptop or desktop? Maybe you want to send a long message or transfer files, but typing on your mobile phone is inconvenient.

This is where WhatsApp Web comes into play. It is a desktop variant of WhatsApp, a widely used instant messaging app.

This innovative development allows users to access their phone’s comprehensive features on their personal computers or laptops through this platform.

This article will teach you how to use WhatsApp Web on your desktop or laptop computer. I will provide detailed instructions and suggestions for using the platform.

We will also explore its diverse features & benefits, and address concerns about its security and privacy protocols.

How to Use WhatsApp Web step by step

What is WhatsApp Web?

WhatsApp Web is an extension of the WhatsApp mobile app that allows users to access chats from their computers or laptops.

The magic of the platform is that it can show what’s on a phone or computer on a bigger screen.

So, you can see and use the same chat history, contacts, messages, files, videos, and photos in your browser window as you can on the mobile app.

With this platform, staying connected has never been more convenient.

How to Use WhatsApp Web?

Do you want to use WhatsApp Web? Do you wonder how to use it? Well, using it on your computer is quite simple.

You just require an active WhatsApp account on your mobile phone. Follow these simple steps to use it: 

Start by opening your preferred web browser and go to

Next, take out your mobile device and open up WhatsApp. 

You’ll see three dots in the top right corner (or “Settings” if you have an iPhone). Tap on those dots.

WhatsApp Web Settings

From there, select “Linked Devices.”

WhatsApp Linked Devices

After that tap on “Link a device”.

WhatsApp Link a Device

You will see a QR code on your computer screen. Just take your mobile and use its camera to scan the QR code using WhatsApp mobile app.

WhatsApp Web QR Code Scan

Once you scan the QR code, you will be logged into your WhatsApp account on your web browser automatically.

How to Chat on WhatsApp Web

After login to WhatsApp Web, you will see all your previous chats on the left side. You can select one of your earlier chats for chatting or sending documents. If you want to start a new chat, you can follow the simple steps given below:

Select the “Message” icon shown on the top of the app

WhatsApp Message icon

Then select any contact number to which you want to chat.

WhatsApp new chat

A new chatting window will be opened where you can chat with your new contact.

Features of WhatsApp Web

There are several features available when using this platform that differs slightly from those available on mobile devices:


WhatsApp Web’s messaging feature allows you to conveniently send messages, photos, videos, voice messages, and documents from your computer.

The messaging interface is similar to the mobile app, featuring a chat window where messages can be typed and sent. You can also search your message history to quickly find previous conversations or specific messages.

Whether staying in touch with friends or sending important files to colleagues, its messaging feature is a reliable and efficient solution.

Voice & Video Calling

With WhatsApp Web, you can make voice and video calls directly from your computer. It is very beneficial for people who prefer larger displays for video calls.

You need to connect a microphone and speaker or headset to your computer to start a call. The calls are routed through secure encryption, ensuring the privacy and security of conversations.

This feature provides a professional solution for remote communication, ideal for business and personal use. Kindly take note that in order to utilize voice and video calling features, it is necessary to install the WhatsApp application on your computer.

Group Chats

Group chats are another popular feature of WhatsApp Web, enabling users to create or join groups and have conversations with multiple people at once.

However, all participants need to have their own WhatsApp account set up on their devices before joining an online conversation via desktop or laptop computers.

File Sharing

When using WhatsApp Web, you can easily share various types of files with your contacts right from your desktop.

You can easily send photos, videos, documents, and even audio files directly to your contact saved on your computer or laptop.


You can customize your status update in WhatsApp Web by adding text, emojis, photos, or videos and choosing who can see it. You can make your status update visible to all your contacts or specific contacts or groups.

This feature is ideal for sharing updates about daily activities or letting friends know what they are up to.


It also sends desktop notifications for new messages, calls, and status updates. Desktop notifications will appear on your computer’s screen even if you don’t have the WhatsApp tab open in your browser.

Automatic File Compression

With WhatsApp Web, sharing high-quality photos and videos is faster and easier thanks to automatic compression.

This feature reduces file size without sacrificing image or video quality, making it ideal for sharing high-resolution media.

Also Read

How to Video Call on WhatsApp Web

You can use all the features of WhatsApp Web on the browser except video and voice calling. To use voice and video calling, you need to have the WhatsApp application installed on your computer.

You can install the WhatsApp app directly from the Microsoft Store if you’re using a Windows computer, and from the App Store on a Mac.

You can use the following simple steps to install the WhatsApp web application:

Open Microsoft Store and search for “WhatsApp” on the search bar. When you find the WhatsApp app on the Store, click “Get”.

How to download WhatsApp from Microsoft Store

Now WhatsApp will start downloading and will be installed on your computer within 2-3 minutes. Now log in to WhatsApp using the process mentioned earlier in this article.

Open the chat you want to start a voice or video call with. On the top right corner, you will find icons to create a voice or video call.

WhatsApp Web Video Call

Benefits of Using WhatsApp Web

There are also some benefits available when using WhatsApp Web:

Convenience and ease of use

With this platform, you don’t have to worry about keeping track of multiple devices or switching between them during the conversation, everything takes place right within one window!

Multitasking Capabilities

With support for multiple tabs open at once plus drag-and-drop capabilities for easy document sharing across different windows, staying organized has never been more accessible!

Access to All of Your Chats and Messages in One Place

No more digging through various apps trying to find relevant conversations—log into one platform and they’re all there waiting for you!

Pros and Cons of Using WhatsApp Web

WhatsApp Web offers several benefits, but it also has its limitations. Here are some of the pros and cons of using this platform:


  • It allows users to access their messages from a desktop or laptop, which can be more convenient for those who work on a computer for extended periods.
  • With this platform, users can easily switch between multiple conversations and work on other tasks simultaneously.
  • The larger screen of a computer can make it easier to read and respond to messages, especially for those who find it difficult to type on a small mobile device.
  • Sharing files and documents through this platform is much easier than doing it on a mobile device.


  • You need to have an active WhatsApp account on your mobile device.
  • You need a stable internet connection to use WhatsApp Web.
  • You cannot make emergency calls using WhatsApp Web.

Tips & Tricks For Using WhatsApp Web

There are also some tips while using this platform:

Personalizing Your Experience

You can customize some aspects of how messages appear on the desktop, such as font size or color scheme, by clicking “Settings” and then “Personalize”.

How to personalize WhatsApp Web

You can even change the language of WhatsApp by clicking on “Settings” and then “General”. However, these features are available only in the desktop version.

WhatsApp Web Keyboard Shortcuts

You can make your experience more efficient, by using the following keyboard shortcuts in the WhatsApp Web Application:

  • Ctrl + F5 (or Cmd + F5 on Mac) to refresh a page quickly without having to click anything.
  • Ctrl+Alt + N (on Windows) or Command+Option + N (on Mac) to start a new chat.
  • Ctrl+Alt+P to see Profile and About quickly.
  • Ctrl+Shift+Alt+P to Pin a chat quickly.
  • Ctrl+Shift+Alt+M to Mute any chat.
  • Ctrl+Shift+Alt+U to change the status of a read message to unread.
  • Ctrl+Alt+E to insert Emojis quickly in the chat.
  • Ctrl+Alt+/ to search for anything in the app.
  • Ctrl+Shift+Alt+F to find something in the messages.
  • Ctrl+Alt+Backspace to delete a chat.
  • Ctrl+Shift+Alt+N to create a new group quickly.
  • Ctrl+Alt+Comma to access the settings quickly.
WhatsApp Web keyboard shortcuts

You can also find more keyboard shortcuts by clicking on “Setting” and then “Shortcuts” on the Desktop Version of WhatsApp.

Control Over Notifications

If you want more control over how notifications appear while using WhatsApp Web, then simply click “Settings” and then “Notifications” under Preferences in the upper menu bar (desktop version only).

WhatsApp Web Notification Settings

Security and Privacy Concerns with WhatsApp Web

WhatsApp Web is a great tool for staying connected with friends and family while also being productive at work. However, as with any online platform, it’s important to keep security and privacy concerns in mind.

Here are some tips to help keep your account secure:

Log out when you’re done

When you’re finished using WhatsApp Web, make sure to log out of your account. This will prevent others from accessing your messages and personal information.

Don’t share your QR code

Your QR code is what links your mobile device to your WhatsApp Web account. If someone else gets a hold of it, they can access your account without your permission.

Use a strong password

Make sure your WhatsApp account has a strong and unique password. This will make it more difficult for others to gain access to your account.

Keep your phone secure

Since WhatsApp Web mirrors the content on your mobile device, it’s essential to keep your phone secure. Use a password, PIN, or biometric authentication to lock your device.

Be careful when sharing personal information

Don’t share personal information such as your phone number, email address, or home address with people you don’t know.

By following these tips, you can ensure that your account is secure and your personal information remains protected.

So go ahead, enjoy the benefits of WhatsApp Web, and stay connected with your loved ones and colleagues!

FAQs about WhatsApp Web

What is WhatsApp Web?

WhatsApp Web is a web-based platform that allows you to use WhatsApp on your computer. You can access your WhatsApp messages, make calls, and send files through this platform.

Can I use WhatsApp Web on any web browser?

Yes, WhatsApp Web can be used on any web browser, including Google Chrome, Mozilla Firefox, and Safari.

Can I make voice or video calls on WhatsApp Web?

Yes, you can make voice and video calls on WhatsApp Web. But you have to install the WhatsApp Web Desktop application to use these features.

Can I use WhatsApp Web without a mobile phone?

No, WhatsApp Web requires an active WhatsApp account on a mobile device in order to function.

How do I access WhatsApp Web?

To access WhatsApp Web, you need to visit the WhatsApp Web website on your computer and scan the QR code using your smartphone.

Can I use WhatsApp Web on multiple devices simultaneously?

No, WhatsApp Web only allows you to use one device at a time. If you log in to WhatsApp Web on a new device, it will log you out from the previous session.

Can I use WhatsApp Web if my phone battery is dead or turned off?

No, WhatsApp Web relies on an active connection with your smartphone. If your phone battery is dead or turned off, it will not work.


WhatsApp Web is a superb platform that lets you keep in touch with your friends while using your computer. It is simple to use, convenient and enables you to multitask like a boss.

With this platform, you can view your messages, chats, and files on a large screen without having to manage multiple devices.

In addition, the platform offers a plethora of cool features, like instant messaging, phone and video calling, group chats, file sharing, status updates, and notifications.

Nevertheless, there is a catch. Like with any other online platform, security and privacy concerns must be considered.

Thus, use strong passwords, log out when you’re finished, and only use the app on secure networks. With these precautions in mind, you may confidently utilize this platform.

Overall, WhatsApp Web is an extremely reliable platform that millions of people use to remain in touch with their friends. So don’t be hesitant – start using it. 

He is a YouTuber and Blogger in his profession. This Blog is created for free Tips and Tricks tutorials about Technology, Telecom News, Television News, Android, Whatsapp, DTH News & much more which can be very useful for your daily life.

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